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Book A Stall

Sell your 100% vegan products and services to more than 4,000 people who are expected to attend this year’s Northern Vegan Festival. Charities can use this opportunity to gain supporters and raise funds. Fill this booking form out to book a stand.

Please note that the stall fee is £120 for caterers, £90 for businesses and £70 for charities. This includes a 6ft table but no chairs or tablecloths so please bring your own. No refunds can be given.

The venue's electricity costs are:

1 x single phase 10amp – £195
1 x single phase 16amp – £210
1 x single phase 20 amp – £255
1 x single phase 32 amp - £375

1 x three phase 10amp – £320
1 x three phase 16amp – £440
1 x three phase 20 amp – £515
1 x three phase 32 amp - £750

Important Information:

All rubbish must be bagged up and taken away at the end of the festival

There is no onsite parking available – vehicles must be unloaded and them immediately moved before stall set up is started

No naked flames, deep fat fryers or gas allowed inside the venue

All electrical appliances must be PAT tested and you must have proof of PAT testing on the day of the festival for inspection

Stalls will not be booked in or confirmed until payment has been made and the relevant documents received

All items being displayed / sold must be 100% vegan, containing no animal ingredients which includes wool and honey and they must not have been tested on animals. Advertisement of non vegan items is  not permitted

Bookings will not be accepted without:

Public liability insurance (must be up to £5 million)

If selling food a food hygiene cetificate

If live cooking a risk assessment

Please confirm that the product/service you are selling at the festival is 100% vegan
 Yes No

Number of stalls required? 1 stall is 6ft by 4ft and includes one 6ft table. (required)

I would like to book the following stall position
 Caterer Business Charity

I would like to provide samples/discounts/special offers for the 100 VIP goody bags (social media promotion will be given for this)
 Yes No

Would you like to add your company / charity logo and description onto the website for an additional £30?

Preferred load in time:
 7am - 7:30am 7:30am - 8:00am 8:00am - 8:30am 8:30am - 9:00am 9:00am - 9:30am 9:30am - 10:00am 10:00am - 10:30am

Preferred load out time:
 6:00pm - 6:30pm 6:30pm - 7:00pm

Do you require electricity? If yes, If yes please list your appliances. If you do not require electricity, then select "none".
 none 1 x single phase 10amp – £195 1 x single phase 16amp – £210 1 x single phase 20 amp – £255 1 x single phase 32 amp - £375 1 x three phase 10amp – £320 1 x three phase 16amp – £440 1 x three phase 20 amp – £515 1 x three phase 32 amp - £750

Are you going to sell food?
 Yes No

Donate a Goody Bag

We encourage stall holders to send samples of their products, discounts or special offers that we will go inside our 100 goody bags. Please send samples, discounts or offers to Victoria (email info@yorkshireveganfestival.com for postal address) or arrange in advance to bring on the morning of the festival.

What is the stall set-up time?
Access into the venue is from 7:00 am onwards. The organisers only gain access at 7:00 am ourselves so please bear this in mind as we need time to get the stall names and signage out.
What about parking for stall holders?
There is no on site parking but there is an NCP car park that joins onto the venue which will be offering discounted all day parking for £12. Cars must not be left unattended at any time and must be unloaded and moved before stall set up begins.
How to dispose of the rubbish?
All rubbish must be fully bagged up before you leave and taken with you or a charge of £250 will be passed on
Allocation of tables

Please note that the tables will not have table cloths on them so please bring your own if you would like to use them. There will be no chairs provided. Please do not ask us for extra tables when you arrive as we have only hired the number that has been booked and we will have allocated all table space out.

What about kitchen access?
Kitchen access may be available but only upon advance request. Please leave the kitchen clean and tidy after use or a charge of £250 will be passed on
About power consumption
If you have booked electricity please stick to the exact usage that you have booked or your equipment will not work. Additional power cannot be booked on the day of the festival.
For live cooking stall holders

Gas is not allowed inside the venue in any areas

Deep fat fryers are not allowed inside the venue in any areas

No naked flames allowed inside the venue in any areas

How to contact organisers
The organisers will have very limited email access the week prior to the festival so please contact as soon as possible if you have any queries. We cannot guarantee to answer late queries.
Will internet be provided?
Standard Wifi will be available. Other internet will not be available unless booked in advance
Will a laptop be provided for speakers / demo hosts?
No – please bring your own laptops